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Student Publication Submission Procedures & Policies

Click the corresponding tabs for instructions on how to submit your tutorial, thesis, or other publication to the JKM Library!

How-To: Submit your capstone!

*** This does NOT apply to DNP, DPT, or OTD students. For students in these programs, please click the appropriate tab on the left. ***

Graduate students who are nearing graduation are required to submit the following three things to the library. Diplomas and transcripts will be withheld until all three items have been submitted.

The version of the capstone being submitted must be the finalized, error-free copy (please check your title page!) Spell check does not check words written in all caps). Resubmissions are not permitted.

  1. JKM Library Capstone Release Form: Fill out and submit this through myChatham (once you login with your student account, you will be taken directly to the form. If that does not work, click on Documents & Forms, then on Library, then on Capstone Release Form).
  2. Bound Print Copy: Please double-check with your department for this procedure. For many departments, you will be required to submit a certain number of bound copies of your capstone to your Graduate Program Director, of which one copy will be for the Library. Other departments may require you to drop your capstone off to the library directly after it has been signed by your advisor(s). You can get your capstone bound at the Chatham Copy Center, located in the basement of Falk Hall. If your department requires you to submit a CD or DVD with your capstone, the library requires a copy of this, as well.
  3. Electronic Copy: Upload your capstone through the JKM Library Student Publication Submission Moodle course. You may submit multiple files if needed. Word documents are preferred, although unlocked PDFs are also accepted.

If you have any difficulties or concerns with this process, please consult the Capstone Submission FAQs below.

Capstone Submission FAQs

1. Will I be notified when I have submitted everything?
No, unfortunately not. However, you will receive notification if a hold is placed on your account, as well as additional notification when the hold is removed.

2. The incorrect advisor is listed on my release form. What should I do?
Nothing. We don't record your advisor in our files, so it is fine if it is the wrong one.

3. I can't find the Capstone Release Form/Capstone Release Form won't load.
The Capstone Release Form is only available to fill out within a student myChatham account. If you also have a staff myChatham account, please make sure to log into your student account to complete the form.

4. My capstone is too large to upload -- what do I do?
Please contact the Capstone Contact Person listed on this page to arrange an alternative way to submit the electronic copy of your capstone.

5. Should I submit my electronic copy as a Word document or a PDF?
We prefer Word documents, but will accept unlocked PDFs as well.

6. What happens if I don't submit my thesis by the deadline?
A temporary hold will be placed on your student account preventing the release of your diploma and transcripts. As soon as you submit your print copy, electronic copy, and release form, we will remove the hold and let the Registrar know that your diploma can be mailed. You will also be notified by email when the hold is lifted.

7. Do I need to include the signature page in the electronic copy I submit through Moodle?
No. If your department requires a signature page, the Library only needs a copy with your print capstone, not with your electronic copy.

8. If I do not turn in my capstone by graduation, can I still walk?
Yes! The requirement to submit your capstone to the library does not affect walking at graduation in any way. It just affects the mailing of your diploma and your ability to request transcripts.

9. I do not have to complete a capstone -- why do I keep getting these emails?
We work off a list of graduating students assembled by the Registrar. While we make every attempt not to email those who do not have to complete a thesis, the information isn't always accurate. If you are getting email notifications but will not be completing a thesis, simply email the Capstone Contact Person listed on this page.

10. I'm not graduating yet/I have an extension to finish my capstone -- how do I stop getting the emails?
Simply email the Capstone Contact Person listed on this page to let them know that you are not graduating this semester or that you have an extension. They will then remove you from the list.

11. I thought I submitted everything, why am I still getting emails?
If you think that you have submitted everything, please email the Capstone Contact Person listed on this page and ask what parts are missing.

12. I'm not able to come to campus to get my capstone bound at the Copy Center. What do I do?
The helpful folks in the Copy Center are happy to coordinate with you to print and bind your capstone even if you can't come to campus. Please give them a call at 412-365-1108 to set this up.

13. I can't get the page numbers to work correctly. I need Roman numerals and Arabic numerals in different sections of my paper -- what do I do?
This is a very common problem. Microsoft has instructions on their website for how to do this. It can be a bit tricky, so if you prefer, you can split your Word document into several files and then upload them to the Moodle upload page. We will then use software to combine it into one file.

14. Who can access my capstone through the library?
This information can be found on the Collection and Access Policy for Student Publications page of this LibGuide.

15. I don't want my capstone to be made available through the library. What options do I have?
All capstones must be submitted to the library and will eventually be made available. If you do not want your capstone available immediately (because you are trying to publish it, obtain a patent, or similar), you can petition for an embargo. You will need to fill out our embargo form, obtain the appropriate signatures, and submit it with your print copy.