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Student Publication Submission Procedures & Policies

Click the corresponding tabs for instructions on how to submit your tutorial, thesis, or other publication to the JKM Library!

How-To: Submit your senior tutorial!

As a graduating senior who has completed a tutorial, you are required to submit the following three things to the library in order to receive your diploma and have access to your transcripts.

  1. JKM Library Tutorial Release Agreement: A short form in myChatham - visible only with a Chatham student account.
  2. Bound Copy: Get your tutorial bound at the Copy Center (located in the basement of Falk). Bring your bound copy to the library and turn it in at the Circulation Desk.
  3. Electronic Copy: Upload your tutorial through the JKM Library Student Publication Submission Moodle course. You may submit multiple files if needed. Word documents are preferred, although unlocked PDFs are also accepted.

The version of the tutorial being submitted must be the finalized, error-free copy that includes any corrections recommended during your final board meeting (Please check your title page! Spell check does not check words written in all caps). Resubmissions are not permitted.

If you have any difficulties or concerns with this process, please consult the Tutorial Submission FAQs below.

Tutorial Submission FAQs

1. When is the due date to submit my tutorial?

If you would like your diploma released on the first day possible, the Library must receive all three parts of your tutorial (print copy, electronic copy, and release agreement) by the appropriate "Submit by" date listed below. If you submit it after that, your diploma will be delayed. As soon as you do submit your tutorial, however, we will let the registrar know that your diploma can be mailed. Tutorial "Submit by" dates are as follows:

May graduation: Submit by June 1st.

August graduation: Submit by September 1st.

December graduation: Submit by January 1st.

2. Will I be notified when I have submitted everything?

No, unfortunately not. However, you will receive a notification if a hold is placed on your account, as well as additional notification when the hold is removed.

3. If I do not turn in my tutorial by graduation, can I still walk?

Yes! The requirement to submit your tutorial to the library does not affect walking at graduation in any way. It just affects the mailing of your diploma and your ability to request transcripts.

4. The incorrect advisor is listed on my release form. What should I do?

No need to do anything. We don't record your advisor in our files, so it is fine if it is the wrong one.

5. The Tutorial Manual say sI need to have a 1.5 inch margin on the left side of the page. Is this really necessary?

No, it's not. The binding used by the Copy Center is very minimal. Plus, many students double-side their tutorials, which puts the 1.5 inch margin on the wrong side on the back of every sheet. 1 inch margins are perfect.

6. I can't get the page numbers to work correctly. I need Roman numerals and Arabic numerals in different sections of my paper. What do I do?

This is a very common problem. Microsoft has instructions on their website for how to do this. It can be a bit tricky, so if you prefer, you can split your Word document into several files and then upload them to the Moodle upload page. We will then use software to combine it into one file.

7. Should I submit my electronic copy as a Word document or a PDF?

We prefer Word documents, but will accept unlocked PDFs, as well.

8. I'm not graduating yet/I have an extension to finish my tutorial -- how do I stop getting emails?

Simply email the Tutorial Contact Person listed on this page to let them know that you are not graduating this semester or that you have an extension on your tutorial. They will then remove you from the email list.

9. I thought I submitted everything, why am I still getting emails?

If you think you have submitted everything, please email the Tutorial Contact Person and ask them what parts are missing. They are also happy to double-check and make sure something hasn't accidentally slipped by without being recorded.

10. I'm not able to come to campus to get my tutorial bound at the Copy Center. What do I do?

The helpful folks at the Copy Center are happy to coordinate with you to print and bind your tutorial even if you can't come to campus. Please give them a call at 412-365-1108 to set this up.

11. Is there any way to save money when printing and binding my tutorial?

To print your tutorial, first use your print quota. If you are out of print quota, have the Copy Center both print and bind your tutorial. They will print black and white for 5 cents/page instead of the 10 cents/page that additional print quota amounts cost. It costs $2 to bind each copy of your tutorial at the Copy Center. (All monetary amounts are accurate as of Spring 2014. The library does not have any role in deciding these costs.)

12. Who can access my tutorial through the library?

This information can be found on the Collection and Access Policy for Student Publications page of this LibGuide.

13. I don't want to submit my tutorial to the library. What options do I have?

All tutorials must be submitted to the library and will eventually be made available. If you do not want your tutorial available immediately (because you are trying to publish it, obtain a patent, or similar), you can petition for an embargo. You will need to fill out our embargo form, obtain the appropriate signatures, and submit it with your print copy.